After the deadly pandemic of Covid-19 hit the world, the world switched to online mode. Everything is going online, including our documentation. Today, we prefer to keep our documentation in digital format. We submit all our documents in digital format at all the colleges, schools, universities, offices, and workplaces today.
It is essential to become efficient in documentation if you are working with them daily. While practice makes a person perfect, it requires some good tips to make documentation more efficient and flawless. This article lists some tips that will help you create a good document.
Draft an outline.
Before writing any document, outline, so you do not miss out on any critical points. Be it a presentation, spreadsheet, or word document, it is vital to have all the points jotted down in advance. A proper outline will help you identify the pros and cons of creating a perfect document.
Include images and tables.
Pictures speak more than words. Any document that has visuals and tabular data is easier to understand. Reading and understanding the textual information takes time, while the charts and images are easily graspable. Presentations and word documents should have images and graphics to make them attractive and concise. Any composition should have a grasp to keep the reader engaged; graphics can help with that.
Choose PDFs for the final document.
When saving the final draft, choose the most reliable document format, i.e., PDF. Convert Word, PPTX, and XLSX to PDF and share it afterward. Many online tools like PDFSimpli help you perform various actions on PDFs like editing, splitting, merging, or even letting you perform conversions like Excel to PDF.
Do not beat around the bush.
Use the outline to create a document that is easily understandable and concise. Make sure you create a straightforward document that does not stretch unnecessarily. It should not sway away from the document’s objective but reflect what it wants to say in a few clear words.
Choose the proper formatting.
Your document should have proper headings and subheadings using the correct formatting style. The font and size should be chosen appropriately and make sense to the reader. The composition should be uniform throughout.
Other than the tips mentioned above, make sure to include a brief introduction and conclusion so that the reader can understand the gist of the article. Use these tips to make the document perfect, creating a lasting impression on the reader.